Integrity Policy

Saint Mary’s College is committed to the highest possible standards of ethical and legal business conduct. In keeping with that commitment, the College desires to provide an avenue for officers, trustees, and employees (including student employees) to raise concerns about the College’s conduct with the assurance that they will be protected from reprisals for good faith reports about improper conduct on the part of a member of the College community.

Policy

Saint Mary’s College officers, trustees, and employees have a responsibility, in the discharge of their college duties, to abide by federal and state laws and regulations as well as College policies. Any officers, trustees, and employees who have knowledge of improper conduct which he or she reasonably believes violates the law or College policy should disclose such conduct to an appropriate College official or to an independent, impartial third-party hotline retained by the College for such reporting. The College has a responsibility to investigate any alleged improper conduct and may discipline any individual found to have engaged in such conduct, up to and including termination of employment. Saint Mary’s College reserves the right to refer such conduct for civil and criminal prosecution.

No individual who makes a report in good faith or participates in an investigation in good faith shall suffer retaliation or reprisals for being involved. An individual who believes that he/she has been retaliated against may file a complaint with an independent, impartial third-party hotline retained by the College to gather such information.

Improper Conduct Defined

Improper conduct by any officer, trustee, or employee of Saint Mary’s College that is undertaken in the performance of the individual’s official duties or with the appearance or representation that it is undertaken in the performance of official duties, whether or not the action or activity is within the scope of his or her duties, should be reported to an appropriate College official or to the independent, impartial third-party hotline. Actions or activities which are improper may include, but are not limited to the following:

  1. Violation of any federal or state law or regulation, including, but not limited to, corruption, malfeasance, bribery, theft, fraudulent claims, fraud, or conversion;
  2. Misuse or misappropriation of College property;
  3. Economically wasteful or gross misconduct, incompetence or inefficiency which creates for the College potential exposure to liability and financial irregularities;
  4. The action or activity appears to be the result of a criminal act;
  5. Significant threat to the health or safety of members of the College community;
  6. Scientific misconduct;
  7. Unauthorized invasion, alteration or manipulation of records and computer files;
  8. Violation of the College’s Conflict of Interest Policy; and
  9. Interference with a College investigation conducted in accordance with this policy, including the withholding, destruction or tampering with evidence or any effort to influence, coerce, intimidate or retaliate against Whistleblowers or witnesses.

Reporting Procedure

Reports of improper conduct may be made to the appropriate College official or to an independent, third-party hotline. This service is currently provided by Ethics Point.

To report an ethics violation or for more information please go to https://secure.ethicspoint.com/domain/media/en/gui/23218/index.html or call 888-393-6808.

No individual who makes a report in good faith or participates in an investigation in good faith shall suffer retaliation or reprisals for being involved. Saint Mary’s College will take the necessary action to assure that retaliation does not occur. An individual who believes that she/he has been retaliated against may file a complaint with Ethics Point.

Investigation Responsibilities

The Administration, in consultation with the Audit Committee of the Board of Trustees, has the primary responsibility for the investigation of all suspected improper conduct. The investigation may utilize whatever internal and/or external resources considered necessary. To the extent feasible, the investigation will protect the privacy interests of all affected parties. If an investigation substantiates that improper conduct has occurred, appropriate correction action will be taken. In addition, the President or Chair of the Audit Committee of the Board of Trustees, if warranted, will issue a report to appropriate designated persons.

Bad Faith Reports

This policy shall not be used to bring a complaint in bad faith. Disciplinary action shall be taken against any individual found to have made a report of improper conduct in bad faith.

Applies To: 
Faculty
Students
Staff
Last Updated: 
01/08/2019
Maintained By: